3. Find your time-wasters. What do you spend a lot of your time on that isn't on your essential list? Take a close look at these things and really think about whether they are necessary, or if there are ways to reduce, minimize or eliminate these things. Sometimes you do things because you assume they are necessary, but if you give it some thought you can find ways to drop them from your life. Figure out what you do simply to waste time, maybe surfing certain sites, watching TV, talking a lot at the water cooler, etc. You are going to want to minimize these time-wasters to make room for the more important stuff, the stuff that makes you happy and that you love to do.
4. Schedule the time. As you sit down and think about your life and what you want to do, versus what you actually do, you will be looking at ways to free up time. It's crucial that you take a blank weekly schedule (you can just write it out on a piece of paper, or use your calendar) and assign blocks for the things you love the stuff on your essentials list. If you want to exercise, for example, when will you do it? Put the blocks of time on your schedule, and make these blocks the most important appointments of your week. Schedule the rest of your life around these blocks.
5. Consolidate. There are many things you do, scattered throughout your day or your week, that you might be able to consolidate in order to save time. A good example is errands instead of running one or two a day, do them all in one day to save time and gas. Another example is email, or any kind of communication batch process your email instead of checking and reading and responding throughout the day. Same thing with meetings, paperwork, anything that you do regularly.
6. Cut out meetings. This isn't possible for everyone, but in my experience meetings take up a lot of time to get across a little information, or to make easy decisions that could be made via email or phone. As much as you can, minimize the number of meetings you hold and attend. In some cases this might mean talking to your boss and telling her that you have other priorities, and asking to be excused. In other cases this might mean asking the people holding the meeting if you can get the info in other ways. If so, you have saved yourself an hour or so per meeting (sometimes more).
7. De clutter your schedule. If you have a heavily packed schedule, full of meetings and errands and tasks and projects and appointments, you are going to want to weed it out so that it's not so jam-packed. Find the stuff that's not so essential and cancel them. Postpone other stuff. Leave big blank spaces in your schedule.
8. Re-think your routine. Often we get stuck in a routine that's anything but what we really want our days to be like. Is there a better way of doing things? You are the creator of your life, make a new routine that's more pleasant, more optimal, more filled with things you love.
To Be Continued....
